ANNQUINETTE (ANN) D. COLES

14164 Spring Branch Drive

Upper Marlboro, Maryland  20772

Phone:  (301) 574-8046 Cell:  (301) 538-7317
annquinette_coles@msn.com

OBJECTIVE

Proposal Specialist / Manager (Shipley Methodology)

PROFESSIONAL EXPERIENCE 

Synectics, Inc.; 11/2011 – 11/2012
Proposal Manager (Contractor)

·         Co-lead proposal kick-off calls and status calls, as well as colored reviews

·         Review proposal specifications to identify unique requirements, prepare for meetings, maintains notes, and ensure roles/responsibilities are communicated

·         Develops and publishes proposal schedules and compliance matrices

·         Desktop publish proposal and manages production, adhering to formatting and layout principles

·         Proofread proposals to weed out errors and risks and ensure the company is represented professionally

·         Archives proposal according to established processes

·         Solicit and review feedback from internal and external customers

·         Captures key data needed to track effectiveness

·         Tracks proposal compliance and escalates non-compliance and evaluates concerns

·         Ensure on-time delivery/submissions

·         Participate in, and may lead, Executive Summary development and/or storyboarding

·         Ensure proposal quality by reviewing proposal from front to back cover

·         Manage proposal documents, file sharing, and version control

·         Obtain sign-offs and authorized signatories

·         Provide general content/knowledge management support, as required, and

·         Evaluate and refine process documentation to ensure training and reference materials are well-structured, accurate, and intelligible

Accomplishments:  Assisted in the win of several state and local government contracts.

MILVETS Systems Technology, Inc.; 6/2010 – 8/2011
Proposal Manager and Coordinator

·         Write and edit proposal content using Shipley methodology (Executive Summary, Management and Technical sections)

·         Write and respond to RFIs, RFQs, and sources sought notices

·         Review resumes and ensure experience is relative to proposal requirement

·         Create project abstracts for submittal in proposals

·         Research competition to identify potential discriminators and value added

·         Complete comparative and competitive corporate experience matrices

·         Write statements of work for subcontractors and consultants contracts

·         Review completed proposal for compliance

·         Performed desktop publishing by creating brochures, summary fact sheets, corporate capability briefs, and PowerPoint presentations, and

·         Facilitate mentor-protégé activities by researching VA mentor-protégé requirements, as well as MBE, DBE and WOSB certification process

Accomplishments:  Built subject matter expert technical writer database to supplement proposal team -- as needed, and; Create spreadsheet with a map of legacy proposal materials that proposal managers can search and find sections they can use in upcoming proposal efforts.

 

NAI Personnel; 4/2006 – 6/2010

Investigative Assistant (Contractor) for Department of Homeland Security, National Protection and Programs Directorate, Federal Protective Service

·         Write incident report summaries for presentations & data reports

·         Compose broadcast emails

·         Proofread and edit general and legal documents

·         Compose various genre of correspondence to stakeholder

·         Write job descriptions for work requisitions

·         Compose performance award recommendations, and

·         Create form letter and memo templates

Accomplishments: Instrumental in the 2008-2009 U.S. Presidential Election and Inauguration by providing award winning comprehensive support, and; Write analysis on special agent productivity encompassing a three year period. 

Systems Assessment & Research, Inc.; 8/2005 – 1/2006

Proposal Manager

·         Write, edit, format, and produce technical & management responses to proposals

·         Proposal packaging and delivery

·         Update and provide daily business development reports to include Bid & Proposal (B&P) report

·         Search government (local & Federal) websites daily for business opportunities

·         Perform initial analysis of RFPs, RFIs, synopsis and RFQs for possible bid opportunities

·         Determine submission requirements, develop outline, assign tasking

·         Develop proposal templates that included the following factors: technical response, pricing, past performance & evaluation questionnaires, representations & certifications, transmittal letter, and SF1449, and

·         Prepare Price and Salary Comparison spreadsheets for Contracts Manager for analysis

Accomplishments:  Awarded several requirements as lead Technical Writer; created over 25 generic job descriptions for company website, and; Update Company’s past performance abstracts that included the company’s overall approach, problems encountered, and contract summary.

MILVETS Systems Technology, Inc.; 6/2000 – 8/2005
Proposal Coordinator

·         Write and respond to RFI, RFQ, and sources sought notices

·         Review resumes and ensure experience is relative to proposal requirement

·         Create project abstracts for submittal in proposal requirement

·         Complete comparative and competitive corporate experience matrices

·         Assist in generating cost volume including spreadsheets

·         Prepare teaming, non-disclosure, and subcontractor agreements

·         Write statements of work for subcontractors and consultant contracts

·         Generate and track past performance questionnaires and evaluations in PPIRS, SBA, and other databases

·         Review completed proposal for compliance, and

·         Perform desktop publishing by creating brochures, summary fact sheets, corporate capability briefs, and power point presentations

Accomplishments:  Lead in successful bid in an award totaling $800k for IT equipment to the USPTO.  Identified several small business opportunities in which the company bid and won.  Lead the effort in creating company website and content.

EDUCATION/TECHNICAL TRAINING

BA – Major: Humanities; Minor: International Business, University of Maryland University College

MS – Management:  Information Systems & Services, University of Maryland University College – in progress

SOFTWARE

Microsoft Office 2007 (Word, PowerPoint, Excel, Access, Outlook, Publisher); MS Project 2007; MS VISIO; MS SharePoint; Adobe PDF Maker and Photoshop; Compass, Qvidian, Privia, Dell Picture Studio; Microsoft Picture It!; Dreamweaver; Java Webstart; Act!; PCDocs; FormFlow; Jetform; Adobe Acrobat; Sunflower; WebTA  

Annquinette D. Coles

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